The first steps for Admin

The first four things an Administrator needs to do in Spotilla

By doing the four things mentioned in this article, the Administrator has enabled Spotilla and created the ability for users of their choice to log in to Spotilla and create content.

  1. Identify device groups and define device cards
    Equipment groups refer to the various equipment, items and equipment that the customer intends to administer in Spotilla. Device groups can have only one (1) shared device card, or each device group has its own device card. Note that each device has only one (1) device card in use at a time, which the device will have access to according to the folder in which the device is located.

    The device card defines which data fields the devices that use it have. Device groups can be, for example:
    - Small equipment
    - Vehicles
    - Production machines
    - Fire alarms
    - Pumps and pumping stations
    - HVAC equipment

    There can be an unlimited number of different device cards in Spotilla.
  2. The folder tree is created from the Assets folder tree tab under the Assets and Content menu.

    When designing folder structures, consider:
    • based on the folders, device cards are defined (one folder defines the device card used by the spots placed inside it)
    • permissions so that user roles gain access to the folders in the folder tree
    Permissions are inherited downwards, that is, when you grant a user access to a parent folder, the user automatically gains access to the folders below that folder and the spots in them.
  3. Creating the first devices or items
    Once you have defined the device cards and created a few folders, you can set up the first devices. Devices can be created either with the Excel import function or they can be created individually.

    Before you create new users in Spotilla, it makes sense to create at least some of your devices, as users won’t benefit from a system with no content.

    Remember that not all devices need to be available in Spotilla to deploy it - and not all information on all devices needs to be complete right from the start.

    It is essential to identify the most important and critical equipment / items / equipment for practical work.
  4. Defining and creating user roles
    In order for users to log in to Spotilla, you must first create at least one user role. Each user you create is assigned one or more user roles in Spotilla.

    User roles allow you to share rights and determine who is responsible for any task or service request.

    Read more here about creating user roles and users.